Executive Assistant, Communications
You are a valued business partner who takes pride in understanding your principal’s business portfolio. You play a critical role in building relationships, managing projects, and driving process improvements. You are a strategic thinker, connecting task management to organizational priorities with a high degree of confidentiality, sense of urgency and customer-focus. The role you play as an executive assistant isn’t just assisting on tasks. Your role is to divide and conquer alongside your principal. If this sounds like you, we hope to consider you for the role of Executive Assistant to our Vice President of Communications. Being an executive assistant at the Charles Koch Institute means you are part of a team of administrative professionals who support one another and find fulfillment by helping others achieve success. The Charles Koch Institute is creating the new model for private philanthropy, and the communications team interacts with high-profile partners across the nation to tell the story of how we’re challenging the status quo. Together, we are advancing vision of a free and open society that best achieves long-term peace, civility, and mutual benefit. Come join us and do the kind of good that matters most. Your responsibilities include: • Provide high-level of administrative support to external-facing executive • Organize and maintain his schedule, book and coordinate travel, itineraries and logistics • Coordinate external guests and contractors, providing prompt and customer-focused service • Keep the pulse on all on-going projects and their status, serve as the liaison between managers and the executive • Process invoice payments and expense reports for the executive Knowledge and skills you bring to the organization: • Unparalleled attention to detail and an aggressive drive to take initiative, with the professionalism to interact with executives and external stakeholders • A clear understanding of and passion for CKI’s perspective, as well as the ability to think strategically about the communications capabilities • 3+ years of experience as a Personal or Executive Assistant • Demonstrated high-level of confidentiality, sense of judgment, ability to think on their feet and problem solve while maintaining composure • Flexibility to respond to last minute, urgent needs, including occasional nights and weekends • Experience in project management and/or a marketing/communications shop strongly preferred Benefits of Working at the Charles Koch Institute • Flexible and fulfilling work arrangements • 401(k) matching • Comprehensive health, vision, and dental benefits • Full spectrum of life and disability insurance • Vacation, sick, and holiday pay • Eight weeks paid primary caregiver leave • Flexible Spending Accounts • Continual professional training • Organization-sponsored team-building activities • Company discounts for employees in more than 24 categories, including entertainment, travel, food, and sports • Located just one block from the Court House Metro Station • Metro benefits or paid parking in building garage • Newly designed space maximizes natural light and includes collaborative areas and quiet work stations • Fitness facilities, wellness rooms, and dry cleaning available in the building • Casual Fridays EOE/M/F/D/V The Charles Koch Institute and the Charles Koch Foundation are working to advance a free and open society that best achieves long-term peace, civility, and mutual benefit. We do this by supporting universities, non-profits, and professional training programs to find the ideas and talent that will stimulate a movement and change the world. Because here, your life’s work matters.