Executive Assistant, Communications

Executive Assistant, Communications

Administrative

You are a valued business partner who takes pride in understanding your principal’s business portfolio. You play a critical role in building relationships, managing projects, and driving process improvements. You are a strategic thinker, connecting task management to organizational priorities with a high degree of confidentiality, sense of urgency and customer-focus.

The role you play as an executive assistant isn’t just assisting on tasks. Your role is to divide and conquer alongside your principal. If this sounds like you, we hope to consider you for the role of Executive Assistant to our Vice President of Communications.

Being an executive assistant at the Charles Koch Institute means you are part of a team of administrative professionals who support one another and find fulfillment by helping others achieve success.

The Charles Koch Institute is creating the new model for private philanthropy, and the communications team interacts with high-profile partners across the nation to tell the story of how we’re challenging the status quo.

Together, we are advancing vision of a free and open society that best achieves long-term peace, civility, and mutual benefit. Come join us and do the kind of good that matters most.

Your responsibilities include:
• Provide high-level of administrative support to external-facing executive
• Organize and maintain his schedule, book and coordinate travel, itineraries and logistics
• Coordinate external guests and contractors, providing prompt and customer-focused service
• Keep the pulse on all on-going projects and their status, serve as the liaison between managers and the executive
• Process invoice payments and expense reports for the executive

Required knowledge and skills you bring to the organization:
• Unparalleled attention to detail and an aggressive drive to take initiative, with the professionalism to interact with executives and external stakeholders
• A clear understanding of and passion for CKI’s perspective, as well as the ability to think strategically about the communications capabilities
• 3+ years of experience as a Personal or Executive Assistant
• Demonstrated high-level of confidentiality, sense of judgment, ability to think on their feet and problem solve while maintaining composure
• Flexibility to respond to last minute, urgent needs, including occasional nights and weekends
• Experience in project management and/or a marketing/communications shop strongly preferred

EOE/M/F/D/V

The Charles Koch Institute and the Charles Koch Foundation are working to advance a free and open society that best achieves long-term peace, civility, and mutual benefit. We do this by supporting universities, non-profits, and professional training programs to find the ideas and talent that will stimulate a movement and change the world.

Because here, your life’s work matters.

Employee Benefits

Flexible and fulfilling work arrangements

401k matching

Comprehensive health, vision, and dental benefits

Full spectrum of life and disability insurance

Vacation, sick, and holiday pay

Eight weeks paid primary caregiver leave

Flexible Spending Accounts

Team-building activities

Continual professional training

Company discounts for entertainment, food, travel, sports, and more

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